Business growth is always cherished news to hear about. But success never comes easily; hence expansion also brings many responsibilities and changes with it. These changes due to growth can sometimes be very stressful especially when they involve office relocation. Expanded business requires an expanded location which results in office removals. But the best thing is that, like other tasks, this job can also be divided into various small chunks which will make it an easy and simple process.
Proper planning and good managerial skills are always the core element for the success of any process. Hence analyzing the entire business relocation task and its requirements will help in making a proper plan. This analysis should include how much space is required for the new office, when the lease will expire, what the projected growth is and what your current obligations and liabilities are.
Assess your requirements
Once you have analyzed that relocation is required then comes the next step. The next step is the assessment of the requirements. Operational requirements will guide you in making a proper plan which will be both cost and time effective. Well planned office removals always make the process smooth and minimize stress. Furthermore, the task can be made stress free by hiring a professional removal company which will take care of the entire burden.
Check the lease agreements
When moving office, the most important step is to appoint a lawyer to check both the new and the old lease agreements and provide you with details about your obligations and liabilities. Never sign a lease document before obtaining legal advice. This step will save you in future from getting stuck in any rental contracts.
Hire a moving firm
After getting a confirmation from the lawyer, the next step will be to hire a professional and experienced moving service provider. Hiring a good professional company will cut down the moving stress and they will do the job for you in less time and in a trained way. Real professionals will work in collaboration with your in-house team and guide them throughout the process. This will save you from costly and time-consuming mistakes.
Select your in-house team wisely
In-house team members should be selected keenly. All the members should be assigned the task as per their respective skills and expertise. A member with excellent organizational and managerial skills should be selected as the team member who will be responsible for the proper shifting.
The next important step is to make a budget. Always make a feasible budget which will help you manage the costs from the first step till the last one. Never compromise quality for price because a cheap solution is not always a better solution. Your budget for the business relocation should be feasible in all aspects.
Inform your clients and contractors
Once you are done with the moving checklist then you are ready to start the process. But before starting the move do not forget to send a notice of your relocation to your all clients. And, also make sure that you have notified all the utility companies in advance so that once you have moved you can resume your operations with as little delay as possible.
De-clutter as you go
Always remember that shifting an office is a great opportunity to get rid of all the excess papers and other stuff you don’t need. Make the most out of it, clear out all the extra papers and files or sort the files electronically. Or, scan the documents and save them electronically. This will save you a lot of space in the office and will also lower the moving cost. Depose off all the excess stuff carefully in order to avoid data leaks.
Proper planning will not only make your office move easy but will also save you time and expenses.